Privacy Policy for The Mandala Calendar
Effective Date: July 30, 2026
The Mandala Calendar is a brand operated by Traveling Mandalas LLC
This Privacy Policy explains how Traveling Mandalas LLC collects, uses, discloses, stores, and protects personal information in connection with The Mandala Calendar website, orders, customer service, email communications, and related services. Businesses engaged in commercial activity in Canada are expected to explain how they collect, use, and disclose personal information and to follow recognized privacy principles, including openness, consent, limiting collection, safeguards, access, and accountability.
Traveling Mandalas LLC is a Wyoming limited liability company. For questions about this Privacy Policy or privacy-related requests, contact: hello@themandalacalendar.com. Quebec privacy guidance also expects organizations to identify the person responsible for personal information protection and to make privacy practices publicly available.
Scope
This Privacy Policy applies to personal information collected through the website, checkout pages, order forms, customer support communications, newsletter sign-up forms, and other direct interactions related to The Mandala Calendar. It applies to customers and site visitors worldwide, including individuals located in Canada and Quebec, where additional privacy obligations may apply.
Information Collected
The website may collect the following categories of personal information, depending on how a visitor interacts with the site:
Contact information, such as name, email address, shipping address, billing address, and telephone number.
Order information, such as products purchased, order date, order status, shipping method, and transaction metadata.
Payment-related information needed to process transactions through third-party payment providers; full payment card details may be collected and processed directly by the payment processor rather than stored by Traveling Mandalas LLC.
Device and usage information, such as IP address, browser type, operating system, referring pages, time zone, and website interaction data collected through cookies or similar technologies.
Marketing and communications information, such as newsletter subscriptions, email engagement data, support messages, and communication preferences.
Evidence related to shipping claims, such as photographs of damaged goods, package condition, carrier tracking details, and correspondence relating to lost or damaged shipments.
Personal information is collected directly from the individual, automatically through website technologies, or from service providers involved in order processing, payments, shipping, marketing, and website operations.
Purposes of Collection and Use
Personal information may be collected, used, and disclosed for the following purposes, which should be identified at or before the time of collection under Canadian privacy principles:
To process and fulfill orders for physical calendars.
To arrange shipment and delivery through domestic and international carriers.
To send order confirmations, shipping notices, service updates, and customer support responses.
To maintain business and tax records, accounting records, and transaction histories.
To detect, prevent, and address fraud, abuse, security incidents, and other unlawful or harmful activity.
To improve website performance, measure usage, troubleshoot technical issues, and evaluate customer experience.
To send marketing or newsletter messages where the individual has subscribed or otherwise consented, subject to applicable law and unsubscribe rights.
To administer replacement requests for packages that are lost in transit or arrive damaged.
To comply with legal, regulatory, contractual, tax, accounting, and dispute-resolution obligations.
Traveling Mandalas LLC limits collection to information reasonably necessary for these purposes and does not request more information than needed for ordinary e-commerce operations.
Legal and Consent Basis
Where consent is required, meaningful consent is obtained through checkout actions, form submissions, newsletter sign-ups, cookie controls, or other clear user actions. Canadian privacy guidance emphasizes that individuals should understand what information is being collected and why.
By placing an order, subscribing to communications, submitting a form, or otherwise interacting with the website, the individual consents to the collection, use, and disclosure of personal information as described in this Privacy Policy, subject to applicable rights and restrictions under law.
Cookies and Similar Technologies
The website may use cookies, pixels, tags, scripts, local storage, and similar technologies to operate the site, remember user settings, measure traffic, improve performance, and support marketing or analytics functions. Canadian privacy guidance recommends disclosing what cookies are used, why they are used, and how users can manage them because cookies may collect personal information.
These technologies may include:
Essential cookies required for website functionality, shopping cart behavior, security, and basic page operation.
Analytics cookies or similar tools used to understand site traffic, behavior, and performance.
Marketing or advertising technologies, if used, to measure campaign effectiveness or build audiences.
Users can generally control cookies through browser settings and, where implemented, through on-site consent tools. Disabling some cookies may affect website functionality.
Email Marketing and Communications
If an individual subscribes to updates, newsletters, or launch notifications, the email address and related engagement data may be processed through an email service provider such as MailerLite in order to send communications, manage subscriber preferences, and measure engagement. Third-party email providers are commonly identified in privacy policies where they process subscriber data on the seller's behalf.
Marketing emails will include an unsubscribe option. Transactional communications relating to orders, shipping, customer support, or account-related matters may still be sent as needed to complete a purchase or provide requested service.
Payment Processing
Payments are processed by third-party payment processors selected by Traveling Mandalas LLC. Payment data may be collected and handled directly by the processor according to that processor's privacy practices, terms, and security controls, and such information may be retained to meet financial reporting, fraud-prevention, contractual, tax, or legal obligations.
Traveling Mandalas LLC does not represent that it stores full payment card numbers on its own servers unless clearly stated elsewhere.
Shipping and Fulfillment Disclosures
To fulfill orders, personal information such as name, shipping address, email address, telephone number, order details, and package data may be shared with shipping and logistics providers, including USPS for domestic shipments and international or courier carriers such as FedEx, DHL, UPS, or comparable providers for international fulfillment.
Where a shipment is lost, damaged, delayed, or subject to a carrier claim, relevant order and delivery details may be used to investigate the issue, verify eligibility for replacement, communicate with the customer, and submit carrier inquiries or claims where applicable. USPS guidance states that claims and international inquiries are subject to carrier rules, time periods, and documentation requirements.
Disclosure of Personal Information
Traveling Mandalas LLC may disclose personal information to the following categories of recipients as reasonably necessary for the purposes described in this Privacy Policy:
Payment processors.
Shipping, postal, logistics, and courier providers.
Website hosting, domain, ecommerce, and technical service providers.
Email and marketing platforms.
Analytics, security, or fraud-prevention providers.
Professional advisors, insurers, accountants, auditors, or legal counsel where reasonably necessary.
Government, regulatory, law enforcement, or judicial authorities when required by law or when necessary to protect rights, safety, or property.
Personal information is not sold in the ordinary course of operating this website.
International Transfers
Because Traveling Mandalas LLC operates from the United States and may use service providers in multiple countries, personal information may be processed, stored, or accessed outside the visitor's province, state, or country of residence, including in the United States. Quebec privacy materials emphasize transparency where personal information may be communicated outside Quebec and broader governance measures apply to such processing arrangements.
Where information is transferred across borders, it may be subject to the laws of the jurisdiction in which it is processed, including lawful access by courts, regulators, or law-enforcement authorities in those jurisdictions.
Retention
Personal information is retained only as long as reasonably necessary for the purposes described in this Privacy Policy and to satisfy legal, accounting, tax, contractual, dispute-resolution, fraud-prevention, and record-keeping requirements. Canadian privacy principles require organizations to limit retention and keep information only as long as necessary.
In general:
Order and transaction records may be retained for up to 7 years, or longer if reasonably required for tax, accounting, legal, or dispute-related reasons.
Customer service records and shipping claim records may be retained for the period needed to resolve the issue and maintain appropriate business records.
Marketing subscription data may be retained until the individual unsubscribes, requests deletion where applicable, or the data is no longer needed.
Breach or incident records may be retained where required by applicable privacy law guidance.
When personal information is no longer required, it will be deleted, anonymized, or securely destroyed where reasonably practicable.
Accuracy
Traveling Mandalas LLC takes reasonable steps to keep personal information as accurate, complete, and up to date as needed for the purposes for which it is used. Individuals should notify hello@themandalacalendar.com if order details, shipping details, or contact information need correction.
Security Safeguards
Reasonable administrative, technical, and organizational safeguards are used to protect personal information against loss, theft, unauthorized access, disclosure, copying, use, modification, or destruction. Canadian privacy guidance recognizes safeguards as a core requirement and expects measures proportionate to the sensitivity of the information.
Safeguards may include:
HTTPS or similar encryption in transit where available.
Restricted administrative access to systems and service accounts.
Reliance on established third-party providers for payments, email, hosting, and operational services.
Internal practices intended to limit access to personal information to those who need it for legitimate business purposes.
No method of transmission over the internet or method of electronic storage is completely secure, and absolute security cannot be guaranteed.
Individual Rights and Choices
Depending on the individual's location and applicable law, a person may have the right to request access to personal information, request correction of inaccurate information, withdraw consent to certain uses, ask questions about privacy practices, or file a complaint regarding compliance. Access and openness are core privacy principles under PIPEDA, and Quebec privacy materials also emphasize transparency and rights requests.
To make a request, contact hello@themandalacalendar.com with sufficient detail to identify the request and verify identity where appropriate. Some rights may be limited by legal, security, contractual, tax, or record-retention requirements.
Users may unsubscribe from marketing emails using the unsubscribe link in those messages. Cookie preferences may also be managed through browser settings or site controls where provided.
Quebec and Canadian Privacy Disclosures
For visitors and customers in Canada, including Quebec, this Privacy Policy is intended to support the principles of openness, accountability, consent, limiting collection, limiting use and retention, safeguards, access, and the ability to challenge compliance.
For Quebec residents, privacy materials and legal commentary emphasize the need to identify the person responsible for personal information protection, maintain publicly available privacy practices, address confidentiality incidents, and provide transparency regarding collection, use, disclosure, and cross-border communication of personal information.
Privacy-related requests or complaints may be sent to hello@themandalacalendar.com.
Children
The website is not intended for children, and products are not marketed specifically to children. Personal information is not knowingly collected from children in a manner inconsistent with applicable law. If it is believed that a child has submitted personal information without appropriate authorization, contact hello@themandalacalendar.com so the information can be reviewed and addressed as appropriate.
Third-Party Sites and Services
The website may contain links to third-party websites, platforms, social media services, payment providers, or shipping systems. Those third parties have their own privacy practices, and this Privacy Policy does not govern third-party sites or services except to the extent required by law.
Business Changes
If Traveling Mandalas LLC undergoes a business transaction such as a merger, acquisition, reorganization, or sale of assets, personal information may be disclosed as part of that transaction, subject to applicable legal protections and contractual obligations.
Confidentiality Incidents and Breach Response
If a confidentiality incident, security breach, or unauthorized access to personal information occurs, Traveling Mandalas LLC may take steps to contain the incident, assess the risk, mitigate harm, maintain records, and provide notices to affected individuals or regulators where required by applicable law. Canadian privacy law guidance requires breach reporting and record-keeping in certain circumstances, particularly where there is a real risk of significant harm.
Changes to This Privacy Policy
This Privacy Policy may be updated from time to time to reflect operational, legal, or service-provider changes. Updated versions will be posted on the website with a revised effective date. Continued use of the website after an update indicates acceptance of the revised policy to the extent permitted by law.
Contact Information
Traveling Mandalas LLChello@themandalacalendar.com
Privacy inquiries, access requests, correction requests, and complaints may be directed to the contact above.